How ProTrainUp Automates Club Financial Management
"Implementing ProTrainUp with Przelewy24 payment integration has significantly streamlined our club's financial operations. With over 400 players on our books, the time we used to spend managing membership fees dropped from dozens of hours a month to just a matter of minutes."
Automating Membership Fee Collection
Rolling out ProTrainUp has dramatically simplified payment management across the club. Thanks to the online payment integration, the vast majority of fees are now settled directly through the system.
As a result, the headaches of manually checking transfers and matching payments have virtually disappeared — says Katarzyna Piwowarczyk.
Only a small number of parents still make payments via traditional bank transfer.
Full Transparency in Club Finances
One of the biggest changes since implementing the system is complete financial clarity. Every payment is automatically assigned to the relevant player's account in the system. This means:
- payments are booked automatically with no manual input
- misidentified transfers are a thing of the past
- we have a real-time view of the club's account balance
- financial reconciliation is always under control
Situations where payment disputes or confusion arose have simply ceased to exist — highlights Katarzyna Piwowarczyk.
Automated Payment Reminders
The system also supports timely payments through its built-in communication module. Automated SMS and email notifications remind parents of upcoming or overdue fees before they become an issue.
By the end of the season, virtually all club members had their fees fully paid up, with arrears becoming a rare exception rather than the norm — adds Katarzyna Piwowarczyk.
More Time for What Matters — the Players
The onboarding process was fast and straightforward, with full support provided throughout the entire implementation.
After a full year with ProTrainUp, the biggest change is the dramatic reduction in time spent on administrative tasks. The club team can now focus on what truly matters — working with players and supporting their development every step of the way.
ProTrainUp lets us run the club with less stress, greater efficiency, and a sharper focus on developing the next generation of athletes — concludes Katarzyna Piwowarczyk.