How Did Lech Future Achieve 99% Fee Collection Rate? A ProTrainUp Case Study

About Lech Future

Lech Future is where passion meets professionalism. As a direct feeder for the Lech Poznań Academy, the school trains young talents from an early age using modern training methods and the know-how of one of the best clubs in Poland. With hundreds of children training, efficient administration management becomes the foundation that allows coaches to focus on what matters most - the pitch.

The Challenge: Scattered Payments and "Paperwork"

Before implementing a dedicated solution, Lech Future faced typical problems of dynamically growing sports organizations:

• Difficult payment verification: Manually checking bank statements and assigning them to players was time-consuming.
• Lack of transparency for parents: Parents were often unsure if their fees arrived on time or what their current settlement status was.
• Difficult communication: Reminding about arrears required dozens of phone calls and emails, which affected the club-parent relationship.

The Solution: A System That "Plays for One Goal"

The decision to implement ProTrainUp was a step towards full digitalization of the academy. The key element was the payment module integrated with a fast transfer system.

What changed in practice?

• Automated settlements: The system automatically assigns payments to specific children, eliminating human errors.
• Mobile app for parents: Every parent received access to a panel where they can pay the fee with one click, check payment history, and receive a notification about an upcoming deadline.
• Intelligent notifications: Instead of awkward money conversations, the system automatically sends SMS and email reminders to those who missed the deadline.

The Result: Record-Breaking Fee Collection

The results exceeded expectations. Thanks to the transparency and convenience provided by ProTrainUp, fee collection at Lech Future rose to over 99%.

This isn't just a dry number - it brings concrete benefits to the club:

• Financial stability: Regular inflows allow for better planning of investments in equipment and infrastructure.
• Time savings: Administrative staff recovered dozens of hours per month previously spent "tracking" transfers.
• Increased parent satisfaction: A professional payment system builds the academy's image as a modern and trustworthy institution.

Summary

The example of Lech Future shows that technology in sports is essential not only for game analysis but, above all, for efficient business management. Thanks to ProTrainUp, the academy turned spreadsheets into an automated system that works 24/7, allowing the staff to focus on polishing football diamonds.